Managing requests for W-8BEN and W-9 forms
Hover customers from certain countries purchasing company domains or email services may be required to submit a W-8BEN, W-9, or certificate of residence form.
Note: W-8BEN and W-9 forms are only required for businesses in the United States.
Quick reference guide
|W-8BEN||This form is used to declare that Hover is in another country and conducting business from Canada, not collecting taxes from you, and won't be submitting any taxes on your behalf to the IRS.|
This form is a declaration of income received from a Hover independent contractor.
|Certificate of tax residency||May be needed if your company is on foreign grounds and there is a double taxation agreement with Canada.|
Do I need a W-9 to purchase a domain or email for my company?
No. This form is used to declare income received from Hover to the IRS in the United States.
My company is in the United States - will I need both forms?
|No. The W-8BEN is the only form you may need to conduct retail business with Hover; if your accounting department requests it.|
When companies in the United States procure services or do business with a company in another country, they sometimes require a W-8BEN form to provide to the IRS.
Hover can provide this form to declare that we are in another country and conducting business from Canada, not collecting taxes from you, and won't be submitting any taxes on your behalf to the IRS.
If your office requests you submit expense forms for Hover services, they may request a W-8BEN form along with the expenses you submit.
You can also request a W-8BEN when your accounting department requests this be submitted before or after purchasing services from Hover.
When independent contractors in the United States procure services or do business with a company in another country, they sometimes require a W-9 form to provide to the IRS.
The W-9 form is a declaration of income received.
An affiliate is considered an independent contractor. If you are located in the United States and received income from Hover while working for us as an independent contractor, you may be required to obtain this form.
For example, if, as an independent contractor, you received more than the IRS threshold of $600 from Hover, you should request the W-9 form.
Certificate of tax residency
A certificate of tax residency is required to claim tax relief in another country if the company pays tax on its foreign income.
A certificate of residence may be required if the company is on foreign grounds and there is a double taxation agreement with Canada.
The overseas authority dealing with the claim will require a certificate of residence and will decide if tax relief is granted.
Hover can assist with obtaining this certificate.
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